Concepts
When it comes to running and monitoring cloud and desktop flows in Microsoft Power Automate, there are specific security roles that are essential for smooth and secure automation processes. In this article, we will explore the security roles required to effectively manage and monitor flows in Power Automate, specifically focusing on the role of an RPA Developer.
1. Power Automate Service Administrator
The Power Automate Service Administrator role is responsible for managing the overall Power Automate service environment. This role has permissions to create and manage environments, gateways, and connections. As an RPA Developer, having this role allows you to configure and set up the necessary infrastructure to run and monitor flows.
2. Power Automate Plan 2 or per-user plan
A Power Automate Plan 2 or per-user plan is essential for RPA Developers as it provides advanced capabilities for building and managing flows. This plan offers additional features such as running flows as administrative users, on-premises data gateway usage, and premium connectors. These capabilities are crucial for developing and deploying automation processes in Power Automate.
3. Environment Admin
As an RPA Developer, being an Environment Admin allows you to manage environments within Power Automate. You can create, modify, and delete environments as needed. This role also includes the ability to manage user roles and permissions within specific environments, ensuring the right level of access for different users or teams working on flows.
4. Power Automate RPA Developer
The Power Automate RPA Developer role is specifically designed for developers who build and maintain robotic process automation (RPA) flows. This role encompasses managing UI flows (cloud or desktop) and includes creating, editing, and troubleshooting UI flows. As an RPA Developer, you will need this role to create and monitor the automation processes efficiently.
5. Desktop Flows Contributor
The Desktop Flows Contributor role is essential for developers who work with desktop flows in Power Automate. This role provides the necessary permissions to create, modify, and run desktop flows. With this role, you can leverage the capabilities of Power Automate Desktop to automate desktop-based tasks and streamline repetitive processes.
To manage the security roles effectively, Microsoft also offers a role-based access control (RBAC) system. RBAC allows you to assign the appropriate roles to users or groups based on their responsibilities and requirements. By utilizing RBAC, you can ensure that only authorized individuals have access to critical operations within Power Automate.
With these security roles, an RPA Developer can effectively run and monitor cloud and desktop flows in Microsoft Power Automate. By having the necessary permissions and capabilities, developers can build and maintain automation processes smoothly, ensuring the security and efficiency of their workflows.
Answer the Questions in Comment Section
Which security role is required to enable the “Run” button in Power Automate for cloud flows?
- a) Power Automate System Administrator
- b) Power Automate Run Administrator
- c) Power Automate User
- d) Power Automate Tenant Admin
Answer: c) Power Automate User
Which security role is necessary to view the run history and analytics for cloud flows in Power Automate?
- a) Power Automate System Administrator
- b) Power Automate Run Administrator
- c) Power Automate User
- d) Power Automate Tenant Admin
Answer: b) Power Automate Run Administrator
Which security role is required to access run details and monitor desktop flows in Power Automate?
- a) Power Automate System Administrator
- b) Power Automate Run Administrator
- c) Power Automate User
- d) Power Automate Tenant Admin
Answer: c) Power Automate User
True or False: The Power Automate System Administrator role can view and manage both cloud and desktop flows.
Answer: True
Which security role is needed to create and edit flows in Power Automate?
- a) Power Automate System Administrator
- b) Power Automate Run Administrator
- c) Power Automate User
- d) Power Automate Tenant Admin
Answer: c) Power Automate User
What privileges does the Power Automate System Administrator role have? (Select all that apply)
- a) Create and manage environments
- b) View and manage cloud flow runs
- c) Create and manage connections
- d) View and manage desktop flow runs
Answer: a), b), c), d)
True or False: The Power Automate Tenant Admin role can only manage user access and roles within the organization.
Answer: False
Which security role is required to access the Power Automate admin center and manage environments?
- a) Power Automate System Administrator
- b) Power Automate Run Administrator
- c) Power Automate User
- d) Power Automate Tenant Admin
Answer: d) Power Automate Tenant Admin
True or False: The Power Automate Run Administrator role can only view the run history but cannot execute or trigger flows.
Answer: False
Which security role is needed to secure and manage data loss prevention (DLP) policies in Power Automate?
- a) Power Automate System Administrator
- b) Power Automate Run Administrator
- c) Power Automate User
- d) Power Automate Tenant Admin
Answer: d) Power Automate Tenant Admin
What roles should I assign to users who need to run cloud flows?
You should also consider the ‘Environment Maker’ role for users defining and testing cloud flows.
Does the ‘Dataverse Service Admin’ role play a part in monitoring flows?
For desktop flows, is ‘RPA Admin’ necessary?
What about monitoring desktop flows? Any specific roles?
Can a general ‘Power Automate Admin’ manage both cloud and desktop flows?
Thanks, this blog post is very informative!
Your point about Environment Maker is spot on!