Connect cloud flows to on-premises data by using the on-premises data gateway

The on-premises data gateway in Microsoft Power Automate is a powerful tool that allows you to connect cloud flows to your on-premises data sources securely. This gateway acts as a bridge between your cloud-based flows and your on-premises data, enabling you to leverage the benefits of automation while maintaining control over your local data.

Step 1: Install and Configure the On-Premises Data Gateway

• First, download and install the on-premises data gateway from the Power Automate website.
• Once installed, launch the gateway application and sign in with your Power Automate credentials.
• Follow the on-screen instructions to configure the gateway and connect it to your Power Automate environment.

Step 2: Create a New Flow in Power Automate

• Navigate to the Power Automate portal and click on “Create” to start a new flow.
• Choose a trigger that suits your requirements. For example, you can select “Manually trigger a flow” if you want to initiate the flow manually.
• Add any additional actions or conditions based on your workflow needs.

Step 3: Connect to On-Premises Data Using the Gateway

• To connect to your on-premises data, search and select the appropriate connector. Power Automate provides a variety of connectors for popular on-premises systems such as SQL Server, SharePoint, and Oracle.
• Configure the connector by providing the necessary connection details, such as server name, credentials, and database name.
• Once the connector is set up, you can use the available actions and triggers to interact with your on-premises data.

For example, let’s say you want to retrieve data from an on-premises SQL Server database and send an email based on certain conditions:

1. Add a trigger: “Manually trigger a flow.”
2. Add an action: Search for the SQL Server connector and select the "Get Rows" action. Configure the connection details by providing the server name, database name, and credentials.
3. Add a condition: Use the "Condition" action to define the conditions based on which you want to send an email. For instance, you can check if a specific column in the retrieved data meets certain criteria.
4. Add an action: Search for the Outlook connector and select the "Send an email" action. Configure the email details, such as recipient, subject, and email body.
5. Save and test your flow: Save the flow and test it by manually triggering the flow. Ensure that the on-premises data is retrieved correctly and the email is sent according to the defined conditions.

By following these steps, you can connect your cloud flows to on-premises data using the on-premises data gateway in Power Automate. This allows you to automate processes that involve both cloud and on-premises systems, enabling seamless data integration and workflow automation across your organization.

The on-premises data gateway also provides additional capabilities such as custom connectors, data transformation, and advanced error handling. These features allow you to customize and enhance your flows to meet specific business requirements.

In conclusion, the on-premises data gateway in Microsoft Power Automate is a valuable tool for connecting cloud flows to on-premises data sources securely. By following the steps outlined above, you can leverage the power of automation and integrate your cloud and on-premises systems effectively.