Share Power BI dashboards

Introduction:

In the Microsoft Power Platform App Maker certification exam, one important area of focus is sharing Power BI dashboards. Power BI allows users to create visually appealing and interactive dashboards that can provide valuable insights. In this article, we will explore the topic of sharing Power BI dashboards, using information solely derived from Microsoft documentation.

Why share Power BI dashboards?

Sharing Power BI dashboards offers numerous benefits. It allows you to collaborate and communicate insights effectively within your organization. By sharing dashboards, you enable your colleagues to gain access to up-to-date information and achieve data-driven decision-making. Let’s delve into the various options available for sharing Power BI dashboards.

1. Sharing within the organization:

Power BI offers several ways to share dashboards within your organization. These methods include:

a. Sharing through the Power BI service:

The Power BI service allows you to share dashboards with individuals or security groups by granting access permissions. You can share the dashboard for viewing or provide editing rights as required. The sharing options in the Power BI service provide granular control over access, ensuring that the right people get access to the right content.

b. Sharing using App workspaces:

App workspaces allow you to create a dedicated space for collaboration, simplifying the management of shared dashboards. You can create an app workspace and invite users to contribute or view dashboards within it. This method provides a centralized hub for sharing dashboards, reports, and datasets.

2. Sharing externally:

In certain scenarios, you may need to share Power BI dashboards with external stakeholders who don’t have organizational accounts. Power BI offers options to securely share dashboards with external users:

a. Sharing via secure embed codes:

Power BI provides customizable embed codes that allow you to embed dashboards in websites, SharePoint pages, or other applications. These embed codes can be customized to control the level of interactivity and data visibility for external users.

b. Sharing using Power BI B2B collaboration:

Power BI B2B collaboration allows you to share dashboards with external users who have Azure Active Directory (AD) accounts. By adding external users as guest users in your organization’s AD, you can share dashboards while ensuring a secure and controlled environment.

3. Sharing through Power Apps:

Power Apps, an integral part of the Power Platform, enables the creation of custom applications. You can embed Power BI dashboards within Power Apps to share insights directly within your custom applications. This integration provides a seamless user experience, giving your users access to relevant dashboards within the context of their applications.

Conclusion:

Sharing Power BI dashboards efficiently is crucial for effective collaboration and decision-making within an organization. In the Microsoft Power Platform App Maker certification exam, understanding the various sharing methods for Power BI dashboards is essential. By leveraging the knowledge shared in this article, you will be well-prepared to tackle related questions and demonstrate your expertise in sharing Power BI dashboards.