Describe how to share data externally

Sharing Data Externally from Microsoft Power Platform

When it comes to sharing data externally from Microsoft Power Platform, there are multiple options available depending on the specific requirements and security considerations. Here are some ways to share data externally:

1. Power Apps Portals

Power Apps Portals allow you to create custom websites with authentication and external user access. You can build portals where external users can securely access and interact with the data you choose to expose. Through portals, you can define data permissions and provide external users with controlled access to specific data and functionalities.

2. Power BI Embedded

With Power BI Embedded, you can embed Power BI reports, dashboards, and visualizations into external applications or websites. External users can view the embedded reports while adhering to the defined security settings. This allows for data sharing with partners, customers, or other stakeholders who need access to data insights without having direct access to the Power BI service.

3. Sharing via Email

Another way to share data externally is through email. Power Automate (formerly Microsoft Flow) allows you to create automated workflows that trigger emails containing data or reports. You can send the data in various formats, such as Excel files or HTML tables, to external recipients. Ensure proper security measures and access controls are in place when sharing data via email.

4. Direct Sharing

Depending on the context, you might consider direct sharing of data or files. For example, you can leverage SharePoint Online or OneDrive for Business to share specific documents or folders with external parties. Ensure that you set appropriate permissions and controls to protect sensitive information and comply with any regulatory requirements.

5. Custom APIs or Integrations

If you have specific requirements, you can build custom APIs or use integrations to share data externally. Using the Power Platform, you can create APIs using Power Apps or Power Automate to expose and share data securely. You can also leverage connectors to integrate with third-party systems or develop custom connectors to enable data exchange with external applications.

Remember that when sharing data externally, it is crucial to prioritize security and privacy. Ensure that you comply with data protection regulations and implement appropriate access controls, authentication mechanisms, and data encryption. Additionally, always consider the sensitivity and permissions of the data being shared to maintain confidentiality and prevent unauthorized access.