Tutorial / Cram Notes
To begin configuring Teams for cloud meeting recordings, administrators must make sure that the recording feature is enabled in the Microsoft Teams admin center. Here’s how you can enable the recording feature:
- Open the Microsoft Teams admin center.
- Navigate to ‘Meetings’ > ‘Meeting policies’.
- Select the meeting policy you want to amend, or create a new one.
- Within the meeting policy, set ‘Allow cloud recording’ to ‘On’.
It’s important to ensure that the users have the necessary permissions to record meetings. If the ‘Allow cloud recording’ option is off, no user under that policy will be able to record meetings.
Managing Who Can Record
Administrators can also control who can start a recording. In the Meeting policies, under ‘Content sharing’, there are options such as:
- Allow recorders and transcribers: Controls who can record and transcribe the meeting.
- Automatically start recording: If set to ‘On’, meetings are recorded automatically.
Administrators must be aware that changing these settings will affect the recording capability of each user assigned to these policies.
Cloud Recording Storage
Teams meeting recordings are stored in Microsoft Stream for Office 365 E1, E3, E5, A1, A3, and A5 customers. However, new Teams meetings recordings are stored on OneDrive for Business and SharePoint Online.
Here’s a basic storage location layout:
| License Type | Storage Location |
|---|---|
| A1 | OneDrive for Business |
| A3, A5, E1 | OneDrive for Business |
| E3, E5 | OneDrive for Business/SharePoint |
Auto-Expiration of Meeting Recordings
Meeting recordings don’t need to be permanent. Auto-expiration of recordings helps manage storage and compliance with data retention policies. With auto-expiration:
- The recordings will automatically be deleted after the set period.
- The period can be customized by the Teams administrator.
- The default expiration is set by Microsoft, but admins can adjust it as needed.
To set up auto-expiration:
- Go to Microsoft Teams admin center.
- Click on ‘Meetings’ > ‘Meeting settings’.
- Scroll to ‘Recordings’ section.
- Here you can set the expiry period (in days) after which the recording will be deleted.
Administrators can set expiration policies with PowerShell commands if they prefer a script-based approach or need to apply the settings to multiple users or groups.
Retrieving and Extending Expiry of Recordings
Before a recording expires, the person who started the recording and the owner of the meeting recording will be notified so they can download it if needed. If the video is still needed beyond its expiration date, the owner has the option to extend the expiry date from OneDrive for Business or SharePoint.
Compliance Requirements
For compliance purposes, organizations may need to ensure that meeting recordings adhere to specific data governance policies. Microsoft provides a comprehensive set of compliance solutions that can be applied to Teams recordings, including:
- Data retention policies
- Data loss prevention
- eDiscovery and legal hold
Conclusion
Managing Teams cloud meeting recordings and setting auto-expirations requires careful consideration of organizational needs, compliance standards, storage management, and user permissions. By properly configuring policies and being aware of the available features, administrators can ensure a smooth and efficient experience with Teams meeting recordings while maintaining compliance and managing digital workspaces effectively.
Practice Test with Explanation
(True/False) Microsoft Teams supports the automatic recording of every meeting by default.
- True
- False
Answer: False
Explanation: By default, Microsoft Teams does not automatically record every meeting. Users or administrators need to start the recording manually or set up a policy to record meetings automatically.
What is the location where Microsoft Teams meeting recordings are stored for non-Channel meetings?
- OneDrive for Business
- Microsoft Teams
- SharePoint Online
- Local Storage
Answer: OneDrive for Business
Explanation: Microsoft Teams meeting recordings for non-Channel meetings are stored on the OneDrive for Business of the person who initiated the recording.
(True/False) Teams meeting recordings are stored indefinitely until a user manually deletes them.
- True
- False
Answer: False
Explanation: Teams meeting recordings are not stored indefinitely. Administrators can set an auto-expiration policy that automatically deletes recordings after a specific period.
Which of the following roles can change the auto-expiration setting for meeting recordings in Teams?
- Meeting organizer
- Team owner
- Global Administrator
- Attendee
Answer: Global Administrator
Explanation: Global Administrators can change organization-wide settings, including the auto-expiration setting for meeting recordings in Teams.
Who can download a Microsoft Teams meeting recording?
- Only the meeting organizer
- Any meeting participant
- Only members of the same organization
- Only the person who started the recording
Answer: Any meeting participant
Explanation: By default, any meeting participant can download a Microsoft Teams meeting recording unless restrictions are applied.
(True/False) Microsoft Teams has an auto-expiration feature that cannot be configured or turned off.
- True
- False
Answer: False
Explanation: The auto-expiration feature for Microsoft Teams meeting recordings can be configured or turned off by an administrator.
What happens when a Teams meeting recording reaches its expiration date?
- It is automatically archived
- It is downloaded automatically to the organizer’s device
- It is deleted automatically
- It is made read-only
Answer: It is deleted automatically
Explanation: When a Teams meeting recording reaches its expiration date, it is automatically deleted from the cloud storage.
(True/False) Channel meeting recordings are stored in the channel’s associated SharePoint site.
- True
- False
Answer: True
Explanation: Microsoft Teams stores channel meeting recordings in the SharePoint site associated with the channel where the meeting took place.
As an administrator, where can you configure meeting recording policies in Microsoft Teams?
- Microsoft Teams admin center
- Azure Active Directory
- SharePoint admin center
- Office 365 Security & Compliance center
Answer: Microsoft Teams admin center
Explanation: Meeting recording policies, including settings for auto-expiration, are configured in the Microsoft Teams admin center.
Which PowerShell cmdlet is used to manage meeting policies in Microsoft Teams?
- Set-MeetingPolicy
- Set-CsTeamsMeetingPolicy
- New-CsTeamsMeetingPolicy
- Get-CsTeamsMeetingPolicy
Answer: Set-CsTeamsMeetingPolicy
Explanation: The Set-CsTeamsMeetingPolicy cmdlet is used to manage and configure meeting policies in Microsoft Teams, including policies related to meeting recordings.
(True/False) Only the meeting organizer has access to the recording after a meeting ends.
- True
- False
Answer: False
Explanation: By default, all meeting participants have access to the recording after a meeting ends, not just the organizer.
Where can Teams users find the auto-expiration date for a meeting recording?
- In the meeting chat
- In the Teams admin center
- In the file’s properties on OneDrive or SharePoint
- In the meeting invitation
Answer: In the file’s properties on OneDrive or SharePoint
Explanation: The auto-expiration date for a meeting recording can be found in the file’s properties in OneDrive or SharePoint, where the recording is stored.
Interview Questions
What is cloud recording in Microsoft Teams?
Cloud recording is a feature in Microsoft Teams that allows meeting participants to record their meetings and save them to the cloud.
How can I enable cloud recording in Teams?
To enable cloud recording in Teams, you need to go to the Teams admin center, select Meeting policies, and then select the policy you want to enable cloud recording for. From there, you can turn on the Allow cloud recording option.
How can I manage cloud recording settings in Teams?
You can manage cloud recording settings in Teams by going to the Teams admin center, selecting Meeting policies, and then selecting the policy you want to edit. From there, you can configure options such as who can record meetings and whether to automatically publish recordings to Microsoft Stream.
Can I restrict cloud recording to certain users in Teams?
Yes, you can restrict cloud recording to certain users in Teams by configuring the meeting policies to allow recording only for specific users or groups.
What is auto-expiration in Teams meetings?
Auto-expiration is a feature in Teams meetings that allows you to automatically delete meeting recordings after a certain period of time.
How can I configure auto-expiration settings in Teams?
You can configure auto-expiration settings in Teams by going to the Teams admin center, selecting Meeting policies, and then selecting the policy you want to configure. From there, you can set the number of days after which meeting recordings should be deleted.
Can I disable cloud recording for a specific team or channel in Teams?
Yes, you can disable cloud recording for a specific team or channel in Teams by configuring the meeting settings for that team or channel and disabling the Allow cloud recording option.
Is cloud recording available for all types of meetings in Teams?
Cloud recording is available for most types of meetings in Teams, including scheduled meetings, channel meetings, and private meetings.
Can I download a cloud recording from Teams?
Yes, you can download a cloud recording from Teams by going to the meeting details in the Teams calendar, selecting the recording, and then selecting the Download button.
Can I share a cloud recording with people outside of my organization in Teams?
Yes, you can share a cloud recording with people outside of your organization in Teams by publishing it to Microsoft Stream and then sharing the link with the appropriate people.
Setting up cloud meeting recordings in Microsoft Teams was easier than I thought. Just follow the steps in the Teams admin center.
Has anyone set up auto-expiration for meeting recordings? Any tips on best practices?
Thanks for this helpful blog post!
I’ve been facing issues with granting permissions to access recordings. Any solutions?
Appreciate the insights provided!
I noticed a delay in recordings becoming available after a meeting ends. Any idea why this happens?
Can someone explain how to set retention policies for Teams recordings?
Great post on configuring and managing cloud meeting recordings in Teams!