Tutorial / Cram Notes
For Microsoft Teams Rooms, there are two primary licensing options to consider:
Microsoft Teams Rooms Standard
- This license is the base offering and covers the Teams Rooms app and cloud-based services for one device.
- It includes capabilities such as:
- Joining scheduled meetings
- Proximity join and one-touch meeting join
- Content sharing
- Collaboration with remote participants
- Microsoft Whiteboard integration
Microsoft Teams Rooms Premium
- Offers everything in the Standard license and adds advanced management features through the Teams Rooms Managed Services.
- Features include:
- 24/7 monitoring and management
- Enhanced data and analytics
- Service Health and Incident Communication
- Regular software updates
| Licensing Options | Teams Rooms Standard | Teams Rooms Premium |
|---|---|---|
| Teams Rooms app and cloud-based services | Yes | Yes |
| Joining scheduled meetings | Yes | Yes |
| One-touch join and content sharing | Yes | Yes |
| Collaboration with remote participants | Yes | Yes |
| Whiteboard Integration | Yes | Yes |
| 24/7 monitoring and management | No | Yes |
| Enhanced data and analytics | No | Yes |
| Incident Communication | No | Yes |
Common Area Phones Licensing
For Common Area Phones, licensing is typically less complex than that for Microsoft Teams Rooms. Common Area Phones can use one of two types of licensing:
Common Area Phone License
- This license is specific to common area phones and includes core capabilities needed for a phone located in a shared space.
- Features include:
- Making and receiving calls
- Voicemail
- Caller ID
- Call forwarding and transfer
- Emergency calling
Microsoft 365 F3 or Office 365 F3 License
- These licenses can cover common area phones with additional features appropriate for firstline workers who might use these phones.
- This includes everything in the Common Area Phone License, plus additional features, such as Microsoft Teams, Office mobile apps, and more.
For organizations looking to provide calling plans, additional licensing may be necessary, such as the Domestic or International Calling Plan add-ons.
| Licensing Options | Common Area Phone License | Microsoft 365 F3 License |
|---|---|---|
| Core phone capabilities | Yes | Yes |
| Voicemail | Yes | Yes |
| Caller ID | Yes | Yes |
| Call forwarding and transfer | Yes | Yes |
| Emergency calling | Yes | Yes |
| Access to Microsoft Teams | Limited | Yes |
| Access to Office mobile apps | No | Yes |
Example Scenario
Imagine a medium-sized business planning to install Microsoft Teams Rooms in its conference rooms and deploy Common Area Phones across its facility. For the conference rooms, they decide on Microsoft Teams Rooms Standard for general meeting spaces but opt for the Teams Rooms Premium license for two large conference rooms that are used extensively and require the advanced management and analytics provided.
For the phones in shared areas, such as lobbies and break rooms, the Common Area Phone License suffices, ensuring all the necessary calling features are available without the additional cost of firstline worker capabilities that aren’t needed in this context.
In conclusion, when selecting the appropriate licensing, IT professionals must weigh the needs of their organization against the features provided by each licensing option. Factors such as the level of usage, management requirements, additional applications, and budget constraints will influence the decision. Understanding and choosing the right licensing is fundamental to the successful implementation and management of Microsoft Teams Rooms and Common Area Phones, a key aspect of the MS-700 exam.
Practice Test with Explanation
True or False: All users who access Microsoft Teams Rooms must have a full Microsoft Teams license.
- False
Correct Answer: False
Explanation: Microsoft Teams Rooms utilizes a dedicated Teams Rooms license, which is specifically designed for shared devices.
True or False: Common Area Phones can be licensed using a Microsoft 365 E5 license.
- True
Correct Answer: True
Explanation: Common Area Phones can be licensed with a Microsoft 365 E5, Microsoft 365 E3 with Phone System add-on, or a Common Area Phone license.
A Common Area Phone requires which of the following licenses?
- A) Microsoft Teams Rooms Standard
- B) Microsoft Teams Rooms Premium
- C) Microsoft 365 E1
- D) Skype for Business Online (Plan 2)
- E) Common Area Phone license
Correct Answer: E) Common Area Phone license
Explanation: A Common Area Phone license is designed specifically for devices used in common areas; however, Microsoft 365 E1 or E3 plus Phone System, or E5 licenses could also be used.
Microsoft Teams Rooms licenses include which of the following components?
- Microsoft Teams
- Skype for Business
- Audio Conferencing
- Intune
- Exchange Online
Correct Answer: A), B), C), D), E)
Explanation: The Microsoft Teams Rooms license bundles Microsoft Teams, Skype for Business, Audio Conferencing, Intune, and Exchange Online.
True or False: The Microsoft Teams Rooms Premium license includes managed services for the device lifecycle.
- True
Correct Answer: True
Explanation: The Microsoft Teams Rooms Premium license includes additional services such as managed services for device deployment, monitoring, and lifecycle management.
Multiple select: Which licenses could be appropriate for a Common Area Phone?
- A) Microsoft Teams Rooms Standard
- B) Microsoft 365 Business Voice without calling plan
- C) Microsoft 365 E3 + Phone System
- D) Microsoft 365 E5
Correct Answer: B), C), D)
Explanation: Common Area Phones can be licensed with Microsoft 365 Business Voice without calling plan (if available in your region), Microsoft 365 E3 plus the Phone System add-on, or a Microsoft 365 E5, which includes Phone System.
True or False: A Microsoft Teams Rooms device requires a separate license for each user who uses the room.
- False
Correct Answer: False
Explanation: Microsoft Teams Rooms devices are licensed per device, not per user, which allows multiple users to utilize the device without individual licenses.
Which of the following licenses can be used for a Microsoft Teams Room?
- A) Microsoft Teams Rooms Standard
- B) Microsoft Teams Rooms Premium
- C) Office 365 E3
- D) Microsoft 365 Business Basic
Correct Answer: A) and B)
Explanation: Microsoft Teams Rooms requires a specific Teams Rooms license, either Standard or Premium. Office 365 E3 or Microsoft 365 Business Basic licenses are not designed for this purpose.
The Common Area Phone license includes which of the following services?
- A) Microsoft Teams
- B) Microsoft Intune
- C) Skype for Business
- D) Office Apps
- E) Windows 10 Enterprise
Correct Answer: A), B), C)
Explanation: The Common Area Phone license includes Microsoft Teams, Skype for Business, and Microsoft Intune for device management, but does not include Office Apps or Windows 10 Enterprise.
True or False: You can use existing Microsoft 365 or Office 365 user licenses for Microsoft Teams Rooms if they include Teams, Phone System, and Audio Conferencing.
- False
Correct Answer: False
Explanation: Microsoft Teams Rooms should use dedicated Microsoft Teams Rooms licenses, not standard user licenses, due to their specialized features and configurations.
True or False: The Microsoft Teams Rooms Standard license includes 24/7 problem resolution support.
- True
Correct Answer: True
Explanation: The Microsoft Teams Rooms Standard license includes 24/7 problem resolution support to assist with any issues that arise with the device.
To deploy Microsoft Teams Rooms, which components must be licensed? (Select two)
- A) Windows 10 IoT Enterprise
- B) Microsoft Teams Rooms license
- C) Office 365 E1
- D) Common Area Phone license
- E) Skype for Business Server
Correct Answer: A) and B)
Explanation: Windows 10 IoT Enterprise is required for the Microsoft Teams Rooms device operating system, and a Microsoft Teams Rooms license is needed for the Teams functionality.
Interview Questions
What are Microsoft Teams Rooms?
Microsoft Teams Rooms are specialized devices that provide high-quality audio and video experiences for meeting rooms.
What licensing options include Microsoft Teams Rooms?
The licensing options that include Microsoft Teams Rooms include Microsoft 365 E5, Microsoft 365 E3, and Microsoft Teams Rooms Standard.
What features are included in Microsoft 365 E5?
Microsoft 365 E5 includes advanced security and compliance features, as well as Microsoft Teams Rooms capabilities.
What features are included in Microsoft Teams Rooms Standard?
Microsoft Teams Rooms Standard includes basic Teams Rooms features, such as one-touch join, wireless sharing, and proximity detection.
What are Common Area Phones?
Common Area Phones are phones used in public areas like lobbies, break rooms, and conference rooms.
What licensing is required for Common Area Phones?
Common Area Phones require a specific type of license called a Common Area Phone license.
What features are included in a Common Area Phone license?
A Common Area Phone license provides access to basic phone features and allows users to make and receive calls on Common Area Phones.
How can I choose the appropriate licensing option for my organization’s Microsoft Teams Rooms?
To choose the appropriate licensing option for your organization’s Microsoft Teams Rooms, you’ll need to review the specific features included in each licensing option and choose the one that best meets your organization’s needs.
How can I ensure that my Common Area Phones are compliant?
To ensure that your Common Area Phones are compliant, you’ll need to ensure that the appropriate Common Area Phone licenses are assigned to each phone.
Can I use Microsoft Teams Rooms with an on-premises PBX system?
Yes, you can use Microsoft Teams Rooms with an on-premises PBX system through direct routing.
What is the process for assigning licenses to Microsoft Teams Rooms?
You can assign licenses to Microsoft Teams Rooms through the Microsoft Teams admin center.
What is the process for assigning Common Area Phone licenses?
You can assign Common Area Phone licenses through the Microsoft Teams admin center or the Microsoft 365 admin center.
Can Common Area Phone licenses be assigned to regular user accounts?
No, Common Area Phone licenses can only be assigned to Common Area Phone accounts.
Can virtual user licenses be used with Microsoft Teams Rooms?
No, virtual user licenses cannot be used with Microsoft Teams Rooms.
How can I manage Microsoft Teams Rooms and Common Area Phones?
You can manage Microsoft Teams Rooms and Common Area Phones through the Microsoft Teams admin center and the Microsoft 365 admin center.
I think the Microsoft 365 Business Voice licenses are appropriate for Common Area Phones. Thoughts?
Thanks for the blog post!
What about licensing for Microsoft Teams Rooms? Any suggestions?
Appreciate the detailed explanation on licensing!
I’m a bit confused about needing dedicated licenses for Common Area Phones rather than using existing user licenses. Can someone clarify?
While the Premium licenses for Microsoft Teams Rooms sound great, they seem a bit pricey for smaller organizations. Any alternatives?
Could someone explain what additional features the Premium license for Microsoft Teams Rooms offers?
Is it overkill to license Common Area Phones for setups that are rarely used?