Tutorial / Cram Notes
Guest access in Microsoft Teams allows users outside of your organization to join a team, giving them the ability to participate in conversations, meetings, and access shared files. This is beneficial for collaborating with partners, consultants, or other external parties. However, in an exam setting, such as for MS-700, this feature may need to be tightly controlled or disabled to prevent unauthorized access to exam materials or discussions.
Managing Guest Access
As a Teams administrator tasked with exam security, you must first understand how to configure guest access settings at the organizational level before you can manage individual guests. This involves:
- Going to the Microsoft Teams admin center.
- Navigating to the Org-wide settings.
- Selecting Guest access.
- Configuring the guest permissions per your organizational or exam policies, which can range from allowing full collaboration to being completely disabled.
Removing Guests from a Team
Removing guests from a team is a straightforward process:
- Within Microsoft Teams, go to the team from which you want to remove the guest.
- Click on the ‘…’ (more options) next to the team name.
- Select ‘Manage team’ from the dropdown menu.
- In the ‘Members’ tab, you’ll see a list of everyone in the team, including any guests.
- Find the guest you want to remove, click on the ‘X’ to the far right of their name.
- Confirm the removal when prompted.
It’s important to note that guests do not have the same permissions as members or owners, so they can’t delete the team or change settings. However, they can potentially access sensitive information, hence the cautious approach during exams.
Example of Removing a Guest During MS-700
Consider a scenario where you have a Microsoft Teams environment set up for the MS-700 exam study group. An external guest was temporarily added to the team to provide a tutorial on Teams management, and now needs to be removed post-session:
- Access the MS-700 study group team within Microsoft Teams.
- Click on ‘Manage team’ as described previously.
- Locate the tutor’s guest account in the Members list.
- Click on the ‘X’ to remove the tutor’s access to the study group.
- Confirm your action to ensure the guest is completely removed from the team.
Comparison Between Members and Guests Roles
To better understand why it’s necessary to remove guests from an exam Teams environment, here is a comparison table highlighting the differences between what members and guests can do:
| Capability | Member | Guest |
|---|---|---|
| Create a channel | Yes | No |
| Participate in chat | Yes | Limited based on permissions |
| Share files | Yes | Limited based on permissions |
| Delete or edit posts | Yes | No |
| Access to org-wide settings | No | No |
| Add or remove users, including guests | Limited to adding if allowed by admin | No |
Removing guests from your team following the completion of their role or ahead of an exam such as MS-700 ensures that sensitive information is kept secure and that only those who are legitimately engaged in the exam process have access to the materials and discussions they need.
In conclusion, the process of removing guests in Microsoft Teams is a crucial skill for MS-700 exam administrators, ensuring the integrity and security of the exam process. It allows for a clean separation of internal and external collaboration, adheres to organization policies, and maintains compliance with security standards.
Practice Test with Explanation
True or False: Only team owners can remove guests from a Microsoft Teams team.
Answer: True
Explanation: In Microsoft Teams, team owners have the ability to manage team memberships, including the removal of guest members from a team.
True or False: You can remove guests from a team using PowerShell commands.
Answer: True
Explanation: PowerShell commands can be utilized to manage Teams, including adding or removing guests from teams, by using the Teams PowerShell module.
Which of the following roles can remove guests from a team in Microsoft Teams? (Single select)
- A) Team Owner
- B) Team Member
- C) Guest
- D) All of the above
Answer: A) Team Owner
Explanation: Only team owners have the permissions required to remove guests from a Microsoft Teams team.
True or False: A team member who has been granted the “Guest” role can remove other guests from the team.
Answer: False
Explanation: Guests do not have administrative privileges to manage memberships, including the removal of other guests.
From where in the Microsoft Teams admin center can you remove a guest user from all teams and channels? (Single select)
- A) Users
- B) Teams
- C) External access
- D) Org-wide settings
Answer: A) Users
Explanation: To remove a guest user from all teams and channels, an admin can go to the Users section in the Microsoft Teams admin center and manage the user’s access there.
True or False: When you remove a guest from a team, they still retain access to past content they were involved with on the team.
Answer: False
Explanation: Once a guest is removed from a team, they lose access to the team and its content, including historical data such as messages and files.
Before removing a guest user from a team, you should ensure that: (Multiple select)
- A) All their files have been saved
- B) They are informed about the removal
- C) You have ownership of any resources they created
- D) They are removed from the Microsoft 365 admin center
Answer: A, B, C
Explanation: When removing a guest, it is good practice to save files they contributed, inform them about the removal for transparency, and ensure ownership of resources they created to maintain continuity. Removing them from the Microsoft 365 admin center will be a separate step if that level of access was granted.
Which PowerShell cmdlet do you use to remove a guest from a team? (Single select)
- A) Remove-TeamUser
- B) Remove-TeamMember
- C) Remove-TeamGuest
- D) Remove-Team
Answer: A) Remove-TeamUser
Explanation: The “Remove-TeamUser” cmdlet is used to remove a user or guest from a specific team in Microsoft Teams.
True or False: To remove a guest from one particular team, you must also remove them from the tenant.
Answer: False
Explanation: Guests can be removed from a specific team without necessarily removing them from the entire tenant. They can still be part of other teams.
True or False: If a guest is removed from a team by mistake, they can regain access simply by requesting to join the team again.
Answer: False
Explanation: If a guest is removed from a team, they will need an invitation from a team owner to re-join; they cannot simply request to join again on their own.
When using the Azure Active Directory portal to remove a guest user from a team, you should: (Single select)
- A) Delete the guest user account
- B) Assign them a different role
- C) Remove them from the directory role
- D) Disable their sign-in
Answer: A) Delete the guest user account
Explanation: Deleting the guest user account from Azure Active Directory will remove the user’s access to all Azure AD integrated applications, including Microsoft Teams.
True or False: Removing a guest from Microsoft Teams via the Microsoft Teams admin center will also delete their account from Azure Active Directory.
Answer: False
Explanation: Removing a guest from a team through the Microsoft Teams admin center will not delete their account from Azure Active Directory. This would need to be done separately if required.
Interview Questions
What is Role-Based Access Control (RBAC)?
Role-Based Access Control (RBAC) is a method of managing access to resources in Microsoft Azure that assigns permissions to users based on their role in the organization.
Can external users be granted access to resources in Microsoft Azure?
Yes, external users can be granted access to resources in Microsoft Azure through RBAC. This includes users who are not part of your organization or who have different Azure subscriptions.
How can I manage external user access to my Azure resources?
You can manage external user access to your Azure resources by creating RBAC role assignments for those users. This allows you to control what actions they can perform on your resources.
What are RBAC role assignments?
RBAC role assignments are sets of permissions that are granted to users or groups in Azure. These permissions determine what actions the user can perform on Azure resources.
What roles are available for RBAC in Azure?
Azure provides a variety of built-in roles that can be used for RBAC. These include owner, contributor, reader, and more.
Can I create custom roles for RBAC in Azure?
Yes, you can create custom roles for RBAC in Azure. This allows you to define specific permissions that are tailored to your organization’s needs.
How do I assign roles to external users in Azure?
To assign roles to external users in Azure, you can use Azure Active Directory (AAD) to add the external user as a guest user. Once the user has been added, you can assign RBAC roles to them.
Can I assign multiple roles to a single user in Azure?
Yes, you can assign multiple roles to a single user in Azure. This allows you to grant specific permissions that are tailored to the user’s needs.
Can I remove role assignments from external users in Azure?
Yes, you can remove role assignments from external users in Azure. This can be done through the Azure portal or through PowerShell.
Can external users access all resources in my Azure subscription?
No, external users can only access the resources that you have explicitly granted them access to through RBAC role assignments.
Can I restrict external user access to certain resources in my Azure subscription?
Yes, you can restrict external user access to certain resources in your Azure subscription by assigning them specific RBAC roles that limit their permissions.
How can I view the RBAC role assignments for my Azure subscription?
You can view the RBAC role assignments for your Azure subscription by using the Azure portal or through PowerShell.
Can I assign RBAC roles to groups of external users in Azure?
Yes, you can assign RBAC roles to groups of external users in Azure. This allows you to manage access to resources for multiple users at once.
Can external users access my Azure subscription through API calls?
Yes, external users can access your Azure subscription through API calls if they have been granted appropriate RBAC roles and permissions.
What is the difference between RBAC and Azure AD Privileged Identity Management (PIM)?
RBAC is a method of assigning permissions to users based on their role in the organization, while Azure AD Privileged Identity Management (PIM) is a tool that allows you to manage and monitor access to privileged roles in Azure AD. PIM is designed to help organizations reduce the risk of accidental or intentional misuse of privileged access.
Can someone explain how to remove a guest from a Team?
What happens after you remove a guest? Do they lose access immediately?
Thanks! This was helpful.
If you have a lot of guests, is there a way to bulk remove them?
Is there a difference in removing guests from private and public Teams?
Appreciate the detailed discussion.
Can you remove a guest from the Office 365 Admin Center as well?
I found this blog not very helpful.