Tutorial / Cram Notes
Before creating a live event, you must ensure that the proper permissions and policies are in place. An organization must decide who is allowed to create live events and whether they should be restricted to certain users or groups.
Who can create live events?
By default, this setting is determined by the TeamsMeetingPolicy. To manage this policy:
- Go to the Microsoft Teams admin center.
- Navigate to Meetings > Live events policies.
- Select the policy to edit or create a new one.
- Set “Who can schedule live events” to the desired groups (Everyone, Everyone in the company, Specific user groups).
Permissions for attendees:
- Private: Can only be joined by users in your organization or specific people you invite.
- Public: Anyone can join, including anonymous users.
Scheduling
When you schedule a live event in Teams, you select the event group roles—organizer, producer, presenter(s), and attendees—and configure the event options.
Setting up a live event:
- In Teams, go to the Calendar, select “New meeting,” and then “Live event.”
- Add the event details such as title, description, start/end times, and permissions for attendees.
- Choose event options, like recording availability or captions.
Production Settings
As an event organizer, you must choose how to produce your event:
- Teams: Use Teams to produce your event if you want presenters and producers to join and manage the event in Teams.
- External app or device: Choose this if you’re using an external hardware/software solution for producing your event.
Moderator Settings
You can also configure Q&A settings if you want interaction with your audience:
- Decide if you want to enable Q&A, and if so, which users can moderate the Q&A panel during the event.
Example: Scheduling
| Task | Steps |
|---|---|
| Schedule the live event |
1. Open Teams Calendar. |
| Set Permissions |
1. Choose event options. |
| Add Event Group |
1. Assign “Organizer,” “Producer,” and “Presenter” roles. |
Meeting Options
After creating the live event, you can further configure the meeting options to control participant activities:
- Who can bypass the lobby?
- Who can present?
- Recording settings
- Decide whether attendees can unmute themselves, if the event is Teams-produced.
Post-Event Analytics
After the completion of a live event, organizers should review the event report to analyze attendance, engagement, and quality of the event. These analytics can be accessed through the Microsoft Teams admin center and will show details like the number of attendees, Q&A activity, and more.
Remember, configuring the live events settings in Microsoft Teams takes careful planning and consideration of your organization’s needs. By following these steps and leveraging the Teams admin center, you should be well-equipped to host successful and engaging live events via Microsoft Teams.
Practice Test with Explanation
True/False: Live events in Microsoft Teams are only available for users with an E5 license.
- False
Live events are available for users with E1, E3, E5, A3, A5, or Microsoft 365 Business Standard or Business Premium plans.
True/False: You can host a live event in Microsoft Teams with up to 10,000 attendees.
- True
Live events in Microsoft Teams can support up to 10,000 attendees, although this limit might change based on Microsoft’s policies and updates.
Single Select: Which role is responsible for controlling the live event and can start and stop the event?
- A) Presenter
- B) Producer
- C) Attendee
- D) Organizer
B) Producer
The producer is responsible for managing the live event, including starting and stopping it, and controlling the live event stream.
True/False: The Q&A feature is automatically enabled for all live events in Microsoft Teams.
- False
The Q&A feature can be enabled or disabled by the event organizer within the live event settings when scheduling the event.
Multiple Select: Which of the following settings can be configured for a live event in Microsoft Teams?
- A) Event permissions
- B) Recording options
- C) External app integrations
- D) Attendee engagement report
A) Event permissions, B) Recording options, D) Attendee engagement report
When configuring a live event, you can set the event permissions, determine recording options, and choose to generate an attendee engagement report. External app integrations are not a specific setting for live events.
True/False: External users must be licensed for Microsoft Teams to attend a live event.
- False
External users do not need to be licensed for Microsoft Teams to attend a live event; they can join anonymously or as guests if allowed by the event settings.
Single Select: Which setting must be enabled to allow anonymous users to join a live event?
- A) Teams meeting policy
- B) Live event policy
- C) Anonymous join policy
- D) Guest access policy
C) Anonymous join policy
The anonymous join policy must be enabled to allow users who are not part of your organization to join a live event without logging in.
True/False: You can schedule a Microsoft Teams live event without a license for Teams.
- False
You must have a license for Teams that includes live events capability to schedule a live event in Microsoft Teams.
Multiple Select: What can an attendee of a live event do during the event?
- A) Share their screen
- B) Participate in Q&A if enabled
- C) Control the event recording
- D) View the live event content
B) Participate in Q&A if enabled, D) View the live event content
Attendees can participate in Q&A if it is enabled and view the live event content. They cannot share their screen or control the event recording.
True/False: You need to configure network settings for Quality of Service (QoS) to ensure optimal streaming performance for live events in Microsoft Teams.
- True
Configuring network settings for Quality of Service (QoS) can help prioritize live event traffic and ensure better streaming performance.
Single Select: To enable transcription for attendees in a live event, which setting needs to be configured?
- A) Language settings
- B) Recording settings
- C) Captions settings
- D) Compliance settings
C) Captions settings
Captions settings need to be configured to provide live event transcription for attendees, allowing them to read what is being said in real-time.
True/False: You can change the role of a participant from attendee to presenter during an ongoing live event.
- False
The role of a participant cannot be changed during an ongoing live event; roles must be assigned prior to starting the event.
Interview Questions
What are Teams live events?
Teams live events allow users to broadcast video and meeting content to a large audience.
What are the requirements for creating a live event in Microsoft Teams?
To create a live event, you must have a Microsoft Stream license and an Office 365 Enterprise E1, E3, or E5 license.
How do I create a live event in Microsoft Teams?
You can create a live event in Microsoft Teams by scheduling a new meeting and selecting “Live event” as the meeting type.
Can I customize the event settings for my live event?
Yes, you can customize the event settings for your live event by going to the “Details” tab of the event and selecting “Edit”.
What are the different roles available in a live event?
There are three different roles available in a live event producer, presenter, and attendee.
What is the producer role in a live event?
The producer is responsible for managing the event, including controlling the video feeds and managing audience interaction.
What is the presenter role in a live event?
The presenter is responsible for presenting content during the live event.
What is the attendee role in a live event?
The attendee is the audience member watching the live event.
Can I set up a live event to allow attendees to participate in a Q&A session?
Yes, you can set up a Q&A session for attendees during a live event.
Can I test my live event before broadcasting it to my audience?
Yes, you can test your live event by setting up a rehearsal meeting and testing all the features.
How do I manage my live event after it’s finished?
After a live event is finished, you can download the recording and use it to share with others who may have missed it.
Can I use a third-party app to enhance my live event experience?
Yes, you can use a third-party app to enhance your live event experience, but you should ensure that the app is supported by Microsoft Teams.
Can I create a recurring live event?
Yes, you can create a recurring live event by scheduling a series of meetings.
How do I ensure my live event is accessible to everyone?
You can ensure that your live event is accessible to everyone by providing captions and subtitles for the video content.
Can I view analytics for my live event?
Yes, you can view analytics for your live event by going to the “Analytics” tab in the event details and viewing the data.
How do I configure live events settings for the MS-700 exam?
Is it possible to control who can join a live event?
Enable audience participation so that attendees can ask questions during the event.
Can multiple presenters participate in a live event?
Schedule the live event with advanced settings to ensure everything runs smoothly.
Thanks for the insights!
What are the prerequisite roles required to manage live events?
How do we record a live event?