Tutorial / Cram Notes
Microsoft Teams is included in various Office 365 and Microsoft 365 plans, each with its own set of features and capabilities. The following table provides a high-level comparison of some common plans:
| Plan | Teams | Office Apps | Additional Apps & Services |
|---|---|---|---|
| Office 365 E1 | Yes | Web Only | Exchange, SharePoint, OneDrive |
| Office 365 E3 | Yes | Full | Exchange, SharePoint, OneDrive, Compliance tools, etc. |
| Office 365 E5 | Yes | Full | Exchange, SharePoint, OneDrive, Advanced compliance, Analytics, etc. |
| Microsoft 365 Business Basic | Yes | Web Only | Exchange, SharePoint, OneDrive |
| Microsoft 365 Business Standard | Yes | Full | Exchange, SharePoint, OneDrive, Bookings, etc. |
| Microsoft 365 Business Premium | Yes | Full | Exchange, SharePoint, OneDrive, Advanced security, etc. |
Licensing for Microsoft Teams apps falls into two main categories:
- Microsoft-provided apps: These are the apps created by Microsoft, like Planner, OneNote, and Shifts. They are generally covered by the Office 365 or Microsoft 365 licenses.
- Third-party apps: These are created by external developers and vendors. Licensing for these apps depends on the vendor’s own licensing model, separate from Microsoft’s licensing.
Identifying Licensing for Microsoft-Provided Apps
Knowing the licensing requirements for built-in Microsoft apps can help determine which features will be available to your users. For example:
- Microsoft Planner: Included in Office 365 E1, E3, E5, Microsoft 365 Business Basic, Standard, and Premium plans.
- Microsoft Stream: In Office 365 E3 and E5, Microsoft Stream offers additional features like meeting recording.
- Power BI: Free with basic capabilities, but for its full functionality like Power BI Pro, it requires a separate license.
It’s important to note that while the Teams platform is available with all these licenses, specific features within an app might require a higher-level plan.
Licensing for Third-Party Apps and Services
When integrating third-party apps within Microsoft Teams, separate licensing may be required. For example:
- Trello has both free and paid versions, where the paid version (Trello Gold or Business Class) offers additional features.
- Adobe Creative Cloud requires a separate subscription, which can be used within Teams once licensed.
- GitHub integration might need a GitHub subscription for private repos or advanced features.
Administrators need to consult the vendor’s own licensing terms to understand the implications for use within Teams.
Managing Licenses and Compliance
When managing teams and their apps, it’s important to consider both compliance and cost. Features such as Data Loss Prevention (DLP) and Advanced Threat Protection (ATP) may require additional or higher-tier licenses such as Office 365 E5.
In managing licenses:
- Use the Microsoft 365 admin center to assign and manage licenses for users.
- Use the Teams admin center to control which apps are available to users and to set policies that govern app usage.
Compliance and Security
For apps that may interact with sensitive data, ensure they meet compliance standards and check if additional licenses are needed for advanced compliance features.
Conclusion
Appropriate licensing for apps in Microsoft Teams requires careful consideration of your organization’s needs and the capabilities of Microsoft-provided and third-party apps. Always review the specific licensing terms for the apps you wish to deploy, assess the associated costs, and ensure that the necessary licenses are assigned to the users who need them. Keep these licensing requirements in mind as you prepare for the MS-700 Managing Microsoft Teams exam.
Practice Test with Explanation
True or False: All apps in Microsoft Teams require a separate license.
- False
Not all apps in Microsoft Teams require a separate license. Some apps are free or included with Microsoft 365 subscriptions.
True or False: A Microsoft 365 E3 license automatically includes all third-party app licenses in Microsoft Teams.
- False
A Microsoft 365 E3 license includes access to Microsoft Teams and a variety of Microsoft apps but does not automatically include licenses for third-party apps, which may require separate purchases or subscriptions.
Which of the following licenses would allow a user to access the full capabilities of the Microsoft Teams Phone System? (Select one)
- A) Microsoft 365 Business Basic
- B) Microsoft 365 Business Standard
- C) Microsoft 365 E5
- D) Microsoft 365 F1
C. Microsoft 365 E5
The Microsoft 365 E5 license includes the fullest suite of productivity apps and advanced features such as Teams Phone System.
True or False: Developers can create custom Teams apps and distribute them within their organization without any additional licensing costs.
- True
Developers can develop custom Teams apps and distribute them within their organization without extra licensing costs, as these custom apps are not generally subject to the same licensing requirements as commercial apps.
Which license is required to use the Power BI app in Microsoft Teams? (Select one)
- A) Power BI Free
- B) Power BI Pro
- C) No license is required
- D) Any of the above
B. Power BI Pro
Power BI Pro is required for distributing content to other users and for peer-to-peer sharing and collaboration within Microsoft Teams.
True or False: Users can install and use any app from the Teams app store if their organization has a valid Microsoft 365 subscription.
- False
The ability to install and use an app from the Teams app store may depend on specific app licensing requirements and permissions set by the organization’s IT administrators.
Which licensing model typically applies to third-party apps in Microsoft Teams? (Select one)
- A) Per-user model
- B) Per-device model
- C) Site-wide model
- D) Both A and C depending on the app
D. Both A and C depending on the app
Third-party apps in Microsoft Teams can be licensed on a per-user basis or on a site-wide basis, depending on the vendor’s licensing model.
True or False: Only users with administrative privileges can purchase and manage app licenses in Microsoft Teams.
- True
Typically, only users with administrative privileges have the ability to purchase and manage app licenses in an enterprise setting like Microsoft Teams.
To utilize the Adobe Sign app in Microsoft Teams, which of the following licenses is necessary? (Select one)
- A) Adobe Sign Individual
- B) Adobe Sign Business
- C) Any Adobe subscription
- D) No license is required
B. Adobe Sign Business
To utilize the Adobe Sign app for Microsoft Teams, users will require an Adobe Sign Business license, which provides features necessary for integration and collaboration within Teams.
True or False: Microsoft Teams free version allows you to use any third-party app without any licensing restrictions.
- False
Even with Microsoft Teams free version, third-party apps may have their own licensing restrictions and might require a separate purchase or subscription.
Which Microsoft 365 license is required for a user to get analytics data from the Workplace Analytics app in Microsoft Teams? (Select one)
- A) Microsoft 365 E1
- B) Microsoft 365 E3
- C) Microsoft 365 E5
- D) No specific license required
C. Microsoft 365 E5
Workplace Analytics is a feature that is available with a Microsoft 365 E5 license, which is required for a user to access analytics data from it within Microsoft Teams.
If an organization needs advanced security and compliance capabilities for their Teams apps, which Microsoft 365 license should they consider? (Select one)
- A) Microsoft 365 Business Basic
- B) Microsoft 365 Business Premium
- C) Microsoft 365 E3
- D) Microsoft 365 E5
D. Microsoft 365 E5
Microsoft 365 E5 includes advanced security and compliance capabilities, which would be beneficial for organizations that require these features for their Teams apps.
Interview Questions
What are third-party apps in Microsoft Teams?
Third-party apps in Microsoft Teams are applications developed by external companies that can be integrated into the Teams platform.
What capabilities can third-party apps provide in Microsoft Teams?
Third-party apps can provide a wide range of capabilities, including project management, time tracking, and customer relationship management.
What is the process for identifying the appropriate licensing for third-party apps in Microsoft Teams?
To identify the appropriate licensing for third-party apps in Microsoft Teams, you’ll need to identify the specific apps you want to use, review the licensing requirements for each app, and determine which licensing options include access to third-party apps in Teams.
What licensing options include access to third-party apps in Microsoft Teams?
Microsoft 365 Business Premium, Microsoft 365 E5, and Microsoft 365 F3 are licensing options that include access to third-party apps in Teams.
What is Microsoft 365 Business Premium?
Microsoft 365 Business Premium is a licensing option that provides access to a variety of Microsoft tools and services, including Microsoft Teams and third-party apps.
What is Microsoft 365 E5?
Microsoft 365 E5 is a licensing option that provides access to advanced security, compliance, and analytics features, as well as Microsoft Teams and third-party apps.
What is Microsoft 365 F3?
Microsoft 365 F3 is a licensing option that provides access to basic Office 365 tools and services, including Microsoft Teams and third-party apps.
What is the process for purchasing individual licenses for third-party apps in Microsoft Teams?
The process for purchasing individual licenses for third-party apps in Microsoft Teams varies depending on the specific app and developer. You may need to contact the developer directly to purchase licenses.
How can I determine which third-party apps are available in Microsoft Teams?
You can browse the Microsoft Teams app store to see a list of available third-party apps.
Can I use third-party apps in Microsoft Teams without purchasing additional licensing?
Some third-party apps may be available for use in Microsoft Teams without additional licensing, but this will depend on the specific app and developer.
What should I consider when reviewing the licensing requirements for third-party apps in Microsoft Teams?
When reviewing the licensing requirements for third-party apps in Microsoft Teams, you should consider the specific features and capabilities of the app, as well as any compliance or regulatory requirements that may apply to your organization.
Can I use third-party apps in Microsoft Teams if I have a free Microsoft Teams account?
Some third-party apps may be available for use in Microsoft Teams with a free account, but this will depend on the specific app and developer.
Can I use third-party apps in Microsoft Teams if I have an on-premises deployment of Microsoft Teams?
No, third-party apps are only available for use in the cloud-based version of Microsoft Teams.
How can I manage third-party apps in Microsoft Teams?
You can manage third-party apps in Microsoft Teams through the Microsoft Teams admin center.
Can I customize the permissions and access levels for third-party apps in Microsoft Teams?
Yes, you can customize the permissions and access levels for third-party apps in Microsoft Teams to ensure that they comply with your organization’s security and compliance requirements.
Does anyone know if the MS-700 exam covers the differences between E3 and E5 licensing?
Thanks for the detailed blog on MS-700 licensing!
In managing licensing for apps in Microsoft Teams, which licenses are mandatory?
How does the Teams Exploratory license fit into the MS-700 exam?
Great insight on how to manage Teams licensing.
I didn’t find the section on Power BI integration very clear.
For exam prep, how deeply should we understand the licensing impacts on compliance features?
Licenses can be quite confusing. Anyone has a good resource to recommend for deeper understanding?