Tutorial / Cram Notes
Microsoft Teams Reporting Labels
Microsoft Teams provides organizations with the ability to collaborate and communicate effectively, and with its reporting labels feature, organizations can customize and manage how they review and interpret data within Teams. Reporting labels in Teams are essentially tags that can be applied to groups of users, allowing for more granitized reporting and data segmentation.
Setting up Reporting Labels:
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Understand the Reporting Labels Feature:
Reporting labels are created within the Microsoft Teams admin center and can be applied to users. Once a label is assigned to users, you can use the label to filter reports within the Microsoft Teams admin center reporting dashboards.
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Access the Microsoft Teams Admin Center:
To configure reporting labels, you need to log into the Microsoft Teams admin center. This requires administrative permissions within your Office 365 or Microsoft 365 environment.
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Navigate to the Reporting Labels Section:
Within the Teams admin center, navigate to the “Analytics & reports” section and look for the “Reporting labels” option.
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Create a New Label:
To create a new reporting label, select “Add a label”. You will be prompted to enter a label name and description. The label name must be unique, and the description should give an overview of what the label represents or which users it will be applied to.
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Apply the Label to Users:
After creating a label, you can apply it to users. Select the created label and click “Manage users”. From here, you can search for and select the users you wish to apply the label to. You can also use PowerShell to apply labels to users in bulk if required.
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Use Labels in Reports:
With reporting labels configured, you can now filter certain reports in the Microsoft Teams admin center by these labels. For example, when viewing user activity reports, you can filter by a specific label to view data related to a subset of users.
Examples of Reporting Labels:
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Departments: You could create labels for different departments within your organization, such as “Sales”, “HR”, or “IT”. By doing so, you can easily filter reports to see the Teams usage and activity for each department individually.
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Projects: For temporary teams assembled for specific projects, such as “Project Titan” or “Marketing Campaign Q2”, having a reporting label for the project team can help you track collaboration and communication patterns specific to that project.
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Location: Reporting labels can also reflect geographical locations like “East Coast”, “Headquarters”, or “EMEA”. This is particularly useful for global organizations needing to analyze usage patterns by region.
Table for Label Examples and Use Cases:
| Label Type | Label Name | Use Case Description |
|---|---|---|
| Department | Sales | Filter reports to view Microsoft Teams usage for the Sales department only. |
| Project | Project Titan | Monitor the collaboration levels on a specific, high-priority project. |
| Location | EMEA | Analyze the adoption and usage of Teams in the Europe, Middle East, and Africa region. |
Remember, the goal of reporting labels is to give administrators flexibility in how they monitor and support their Teams environment. By effectively utilizing reporting labels, you can gather more insightful and actionable data to better manage your organization’s communication and collaboration landscape.
Note: It is important to periodically review and update the reporting labels as your organizational structure or focus evolves. Reporting labels should be as dynamic as the teams they represent to ensure the most accurate reporting and analysis can be achieved.
Practice Test with Explanation
Question: Reporting labels in Microsoft Teams can be used to categorize call quality data for better insights.
- True
- False
True
Reporting labels allow administrators to categorize and filter call quality data by assigning labels to users, such as department or location, for better analysis and insight into call quality in different areas of the organization.
Question: To create reporting labels in Microsoft Teams, you must have a Teams admin role.
- True
- False
True
Only users with admin roles, such as Global Admins or Teams Service Admins, have the necessary permissions to create and manage reporting labels in Microsoft Teams.
Question: Reporting labels in Microsoft Teams are automatically applied based on Active Directory attributes.
- True
- False
False
Reporting labels are not automatically applied; they need to be created and assigned manually or through PowerShell scripting by an admin.
Question: How many levels of reporting labels can you have in Microsoft Teams?
- A) One level
- B) Two levels
- C) Three levels
- D) Unlimited levels
B) Two levels
In Microsoft Teams, reporting labels can have two levels, such as “Location” for the first level and “Department” for the second level.
Question: Reporting labels in Microsoft Teams are case-sensitive.
- True
- False
False
Reporting labels in Microsoft Teams are not case-sensitive, which means that labels are treated the same regardless of whether they are entered in uppercase or lowercase.
Question: You can apply reporting labels to guest users in Microsoft Teams.
- True
- False
False
Reporting labels can only be applied to users within the organization and not to guest users.
Question: How many reporting labels can be applied to a single user in Microsoft Teams?
- A) 1
- B) 2
- C) 5
- D) Unlimited
B) 2
A user in Microsoft Teams can have up to two reporting labels applied to them, corresponding to the two levels of reporting labels.
Question: Which PowerShell cmdlet is used to create a new reporting label in Microsoft Teams?
- A) New-TeamsReportingLabel
- B) Set-TeamsReportingLabel
- C) Create-TeamsReportingLabel
- D) Add-TeamsReportingLabel
A) New-TeamsReportingLabel
The New-TeamsReportingLabel PowerShell cmdlet is used to create a new reporting label in Microsoft Teams.
Question: To view reports based on reporting labels, which Microsoft tool is commonly used?
- A) Microsoft Teams admin center
- B) PowerShell
- C) Azure AD Admin Center
- D) Microsoft 365 admin center
A) Microsoft Teams admin center
The Microsoft Teams admin center is the tool commonly used to view various reports based on reporting labels.
Question: Reporting labels in Microsoft Teams are useful for analyzing call quality in which of the following reports?
- A) User activity report
- B) Call quality dashboard
- C) Device usage report
- D) Apps usage report
B) Call quality dashboard
Reporting labels are particularly useful for analyzing call quality in the Call Quality Dashboard (CQD) by filtering data based on assigned labels.
Interview Questions
What is Site Upload in Microsoft Teams, and what does it do?
Site Upload in Microsoft Teams allows you to upload site properties, such as reporting labels, to the Teams service.
What are reporting labels, and why are they important?
Reporting labels are used to categorize Teams sites and provide additional reporting and analytics. They are important because they enable you to gain visibility into how Teams is being used in your organization.
How do I enable Site Upload in Microsoft Teams?
To enable Site Upload in Microsoft Teams, you’ll need to run the SharePoint Online Management Shell and run the following command Set-SPOSite -Identity
How do I configure reporting labels for Microsoft Teams sites?
To configure reporting labels for Microsoft Teams sites, you’ll need to create a CSV file with the following columns Site URL, Reporting Label, and Reporting Category. You can then use PowerShell to upload the CSV file to the Teams service.
How do I upload the CSV file to the Teams service?
To upload the CSV file to the Teams service, you’ll need to run the following PowerShell command Invoke-SPOSiteSwap -SourceUrl
How can I verify that reporting labels are configured correctly?
You can use the Teams admin center to view the properties of a Teams site and see the reporting label and reporting category that you configured. You can also use PowerShell to verify that reporting labels are configured correctly.
How can reporting labels be used in reporting and analytics?
Reporting labels can be used to categorize Teams sites and provide additional reporting and analytics data, such as usage statistics, trends, and adoption rates.
What is the format of the CSV file used to configure reporting labels?
The CSV file used to configure reporting labels should have the following columns Site URL, Reporting Label, and Reporting Category.
How can I create the CSV file for reporting labels?
You can create the CSV file for reporting labels using a spreadsheet program, such as Microsoft Excel or Google Sheets.
Can reporting labels be applied to multiple Teams sites at once?
Yes, reporting labels can be applied to multiple Teams sites at once by including the site URLs in the CSV file.
How do I remove reporting labels from a Teams site?
To remove reporting labels from a Teams site, you’ll need to edit the CSV file to remove the reporting label and category columns for that site, and then upload the updated CSV file using PowerShell.
How often should reporting labels be updated?
Reporting labels should be updated regularly to ensure that they accurately reflect the current usage and categorization of Teams sites in your organization.
Can reporting labels be used to restrict access to Teams sites?
No, reporting labels are used for reporting and analytics purposes only, and do not affect access to Teams sites.
Can reporting labels be customized to fit the needs of my organization?
Yes, reporting labels can be customized to fit the needs of your organization by choosing appropriate reporting labels and categories that are relevant to your business.
What other types of site properties can be uploaded using Site Upload?
Other types of site properties that can be uploaded using Site Upload include custom theme colors, custom logos, and custom navigation links.
I’ve been struggling with configuring reporting labels in Microsoft Teams. Any tips?
Can someone guide me on how to set up custom labels for our Teams reports?
Thanks for the blog post!
Is there a way to automate the application of reporting labels across all teams?
I followed your steps but still can’t see the labels in my report.
Can reporting labels be customized for different departments?
Is configuring labels a feature available in the free version of Microsoft Teams?
Appreciate the detailed guide on reporting labels!